Tasks

Almanac shows your tasks next to your events, so you can see what's due and set aside time to do it. Tasks come from the same accounts as your calendars, or from lists kept on your Mac.

Where tasks come from

Service	How to add it
Google Tasks	Included when you add a Google account
Microsoft To Do	Included when you add a Microsoft 365 / Outlook account
Todoist	Add a Todoist account with your API token. Each project appears as a task list.
On My Mac	Local task lists, stored only on this Mac

See Connecting your accounts for the steps for each service.

Seeing your tasks

• The Tasks section in the main window's sidebar lists your open tasks and shows how many are overdue.
• The mini window has a tab for tasks next to your events.
• Tasks with due dates appear on their day in the Day, Week and Month views. You can turn this off with Show tasks with due dates in calendar views in Settings › Events & Tasks.

Overdue due dates are shown in red. Priority is shown with !, !! or !!! before the title.

Add a task

In quick entry, start a sentence with todo, task, remind me to or remember to:

• todo send invoice friday !!: due Friday, medium priority
• remind me to pay rent on the 1st
• todo submit report /work !!!: on your Work list, high priority

You can also click + next to Tasks in the sidebar. Quick entry opens with todo already typed.

Edit and complete tasks

• Click the circle next to a task to mark it done. You can also type done send invoice in quick entry.
• Double-click a task, or right-click it and choose Edit…, to change its title, due date and time, and priority.
• Right-click and choose Delete Task to remove it.

Drag a task onto your day

To set aside time for a task, drag it from the task list onto the Day or Week view, at the time you want to work on it. Almanac adds a 30-minute event with the task's title to your default calendar. Drag its bottom edge to make it longer. Your day then shows both your meetings and the time you've set aside.

Task settings and alerts

In Settings › Events & Tasks › Tasks you can choose how tasks are sorted, whether completed tasks are shown and whether tasks are grouped by list.

Almanac can alert you when tasks are due. For tasks with a due date but no time, turn on Show notifications for all-day tasks in Settings › Alerts and pick the time of day.

The Dock icon can also show how many tasks are overdue. Choose this in Settings › Appearance.